hebel. today · 6 November 202653 / 74

Technology · Productivity Tools

Centralizing project workflows across specialized AI agents

Wang Qihua manages complex research projects by assigning distinct roles to individual applications, using ChatGPT to coordinate data between them. Gmail serves as the entry point for project documents, where each email provides a…

Wang Qihua manages complex research projects by assigning distinct roles to individual applications, using ChatGPT to coordinate data between them (用 Obsidian 打造學術筆記力). Gmail serves as the entry point for project documents, where each email provides a link back to the original source. Trello tracks actionable next steps, while Notion stores long-form research notes and drafts. ChatGPT accesses these tools to update Trello cards with information from new emails and moves relevant research summaries into Notion.

Janay Trevillion organizes her AI team by assigning specific domains to four distinct agents, moving beyond simple chat interfaces to a structured command center (Janay Trevillion from The Curated Life with Jazzy). Coco acts as the Chief of Staff to align operations, Zeke handles business development and grant research, Instinct manages content scheduling, and Tabby investigates new technology. This hierarchy allows Trevillion to assign tasks to specific roles rather than managing individual chat windows for every request. Ben, a lead bot used by Wyndo, monitors over 20 specialized agents to produce a daily priority list for his morning review (The AI Maker).

Try today · 15 min

Build a project documentation link in your primary task manager.

Create a task for an active project and paste the URL of the original email or document that initiated the work into the card's description.

You need

  • Project management tool
  • Email or source document
  • Active project

Steps

  1. Select one active project.
  2. Identify the original email or source document that defines the project's requirements.
  3. Copy the direct link or reference ID of that source.
  4. Paste the link into the primary task card for that project.
  5. Verify that the link opens the document directly.
LinkedIn X

Sources

  1. 用 Obsidian 打造學術筆記力This article details how to use ChatGPT to bridge Gmail, Trello, and Notion for tracking project context and source documentation.

  2. The AI MakerWyndo explains how to structure an AI team with a lead bot that monitors 20+ agents and provides a daily morning report.

  3. Janay Trevillion, The Curated Life with Jazzy ✎ Written by a personJanay Trevillion describes her method for assigning specific operational roles to different AI agents to avoid managing multiple disorganized chat windows.

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